Provenance policy

Accession date: 18 June 2026 · Applies to all visitors within Canada

ForexWithAI Heritage Desk Ltd. (“ForexWithAI,” “we,” “the desk”) stewards visitor particulars with the diligence expected of a working maritime archive. This provenance policy charts what we accession, why items enter the register, how long they remain in closed stacks, and which rights readers may exercise under federal private-sector privacy statute (PIPEDA), Quebec’s 2021 privacy reform (Law 25), federal anti-spam statute (CASL), and companion Nova Scotia guidance.

Stewardship and the privacy officer

James MacLeod, Head Curator, serves as privacy officer for all holdings under our control. Inquiries, access requests, and formal complaints may be directed to [email protected] or by post to 1675 Lower Water Street, Halifax, NS B3J 1S3. We acknowledge written privacy correspondence within two weeks of business mornings and aim to close matters within one calendar month, subject to complexity. Should our internal review prove unsatisfactory, you may lodge a complaint with the Ottawa Privacy Commissioner. Quebec readers may additionally notify the Commission d’accès à l’information du Québec after giving us reasonable opportunity to respond.

Scope of this accession register

This policy governs personal information gathered through forexwithai.one, email routed to our domain, telephone calls to our published Halifax line, in-person chart-room visits, and remote curator sessions conducted under ForexWithAI branding. It does not extend to third-party repositories linked from exhibit placards; those institutions maintain separate provenance charts.

Particulars we catalogue

Correspondence desk and electronic mail

When you lodge the website contact form, we accession your name, email address, optional telephone number, subject selection, message body, and explicit consent checkbox attestation. Our server temporarily records IP address and browser user-agent string for abuse prevention and rate limiting on the correspondence ledger. These technical fields are not assembled into marketing dossiers.

Berth reservations and curator sessions

Chart-room appointments may require supplementary particulars such as preferred visit date, institutional affiliation, accessibility requirements, and research topic summaries. Settlement records include transaction amounts and truncated card references supplied by our payment processor — full primary account numbers never enter our vaults.

Deposit ledger entries and similar technologies

Strictly necessary deposit ledger keys support session continuity and consent recording. Optional analytics entries, activated only with express consent, collect aggregated page-view tallies. See our Deposit ledger for category descriptions and preference controls.

Harbour surveillance and visitor register

The chart-room entrance maintains CCTV signage compliant with Nova Scotia surveillance guidance; footage rotates off on a thirty-day cycle unless required for incident investigation. Optional guest-register entries capture handwritten or digital nicknames — not verified identity documents.

Purposes of accession

We catalogue visitor particulars only for aims that a prudent archivist would deem fitting to our maritime literacy mission:

We do not catalogue particulars to assemble trading profiles, vend lead lists to brokers, or infer investment suitability.

Consent and withdrawal

Express consent is required before submitting the contact form (checkbox) and before activating analytics deposit ledger entries (banner or preferences modal). Implied consent may attach to minimal particulars you voluntarily offer during a drop-in visit when signage indicates session logging. You may withdraw consent for non-essential processing by emailing [email protected]; withdrawal cannot retroactively invalidate completed transactions or statutory retention obligations.

CASL and curatorial bulletins

Federal anti-spam statute (CASL) regulates commercial electronic messages. ForexWithAI dispatches such messages only where permission exists or a statutory exemption applies — for instance, a single-message berth confirmation or warranty notice tied to a programme already purchased. Optional bulletins announcing fresh exhibit accession numbers carry a one-click withdrawal link in every edition. Programme-related emails about active reservations are operational dispatches, not promotional mail, though you may request paper-only contact where practicable. Mailing lists are neither sold nor leased. Withdrawal requests are processed within fourteen weekday openings.

Limiting accession and internal use

We accession only particulars reasonably necessary for stated purposes. Staff access follows role-based clearance: archivists view consultation notes, finance clerks view settlement records, and web stewards view anonymized traffic ledgers. Personal information is not repurposed for unrelated direct marketing. We deploy no automated scoring that produces legal or comparably weighty outcomes for individuals.

Disclosure beyond the chart room

We may disclose personal information without additional consent to:

We do not disclose visitor research topics to commercial data vendors or foreign-exchange platforms. Cross-border hosting may store encrypted backups in Canadian data centres; we avoid transfers to jurisdictions lacking adequate protection unless contractual safeguards apply.

Retention schedules

Contact form submissions: three years from last correspondence unless an ongoing service relationship extends retention. Consultation notes: seven years to support bibliography audit traceability, then secure shredding. Settlement records: seven years per Canada Revenue Agency guidance. CCTV: thirty days rolling. Analytics logs: thirteen months maximum, aggregated where feasible. Rate-limit session keys expire within twenty-four hours. Cookie consent records mirror the six-month period described on our Deposit ledger page.

Physical and digital safeguards

Digital records reside on HTTPS-protected servers with access logging. Physical folders live in locked map cabinets within alarmed premises at Lower Water Street. Staff receive annual privacy refreshers covering phishing recognition and clean-desk rules. Incident response procedures include containment, notification assessment under PIPEDA breach reporting criteria, and corrective action documentation.

Access, correction, and Quebec portability

You may request inspection of particulars we retain about you, subject to limited exceptions (e.g., legal privilege, third-party privacy). We respond within one calendar month where practicable. Correction requests will be applied to active systems and noted in archived files where amendment is impossible. Identity verification may require government-issued identification for in-person requests or signed email from the address on file. Quebec readers may request cessation of dissemination in circumstances prescribed by Law 25 and may seek structured, commonly used formats where technically feasible.

Young readers

Website contact forms are intended for persons sixteen years or older. School groups participate through teacher coordinators who assume consent responsibilities per school board policies. We do not knowingly market to minors.

Policy amendments

Material updates to this provenance policy will be posted on this page with a revised accession date. Significant changes affecting Quebec readers may prompt renewed consent requests via email where Law 25 demands. Presence on the Premises after posting constitutes notice.

Correspondence desk

Privacy Officer James MacLeod, ForexWithAI Heritage Desk Ltd., 1675 Lower Water Street, Halifax, NS B3J 1S3, [email protected], +1 (902) 555-0192.